VILLAGE OF DORCHESTER BOARD OF TRUSTEES MINUTES DECEMBER 9, 2024 The regular meeting of the Village of Dorchester Board of Trustees was held Monday, December 9, 2024, at the Farmers Cooperative Meeting Room, and was called to order at 6:30 p.m. Chairperson Miller advised those present of the Open Meetings Act. Answering Roll Call were board members, Matt Shaw, Tammie Lang, Nate Hitchins, and Chairperson Roger Miller. Nancy Tellez was excused. Advance Notice of the meeting was posted at the Dorchester US Post Office; First State Bank, NE; Village of Dorchester office and in The Crete News. Approved Consent Agenda Items #1-#4. Claims: Ameritas Life Ins ins $531; AP Electrical Solutions svs $551.66; Bel-Con Refuse garbage $3,563.20; BH Energy gas $722.97; BCBS Ins $10,342.47; Brent Kasl Reimb $200.03; Cline Williams svs $672; Clothing4Print Clothing $362.69; Crete Ace Hardware spls $24.99; CAMC svs $600; Danko Emergency Equip spls $1,040; DVFD reimb $1,903.45; EFTPS payroll tax $2,976.36; Electric Pump svs & spls $2,109.05; ESRI Annual Sub $550; Farmers Coop Vill $1,197.19; FSB HSA $1,350; Five Points Bank copier pymt $148.93; Great Plains Pest Management svs $75; Hobson Tree Service svs $650; Hoffschneider Law svs $2,048.64; KCL Grp Benefits STD/LTD $143.82; KCL Grp Benefits Annual Renwl - VFD Life $928.80; Kelli Hromek svs $215.88; La Carreta lunch $38.50; La Cocina Mexian Restaurant Southern 7 Mtg $35; Matheson Tri Gas spls $43.70; Matt Shaw hams $290.50; NDEE Water Mains Pymt $6,654.36; NDEE Lagoon Pymt $14,369.78; NE Dept of Labor 3rd qtr payroll tax $64.27; NE Dept of Revenue Sales & Use Tax $5,485.91; NE Public Health Environmental Lab svs $517; NE PPD Nov $27,716.52; NPPD elec $183.58; NPPD elec $3,741.10; One Call Concepts locates $4.20; Schweitzer Farms & Sales spls $5,320; SCI publ $109.57; Straight Talk svs $1,126.20; Summit Fire Protection Annual Inspection $1,156.30; Wages Nov $13,406.19; Waste Connections Nov garbage $1,445.32; Windstream Vill $281.57; Windstream village internet $121.33; Zito Media Fire Hall Internet $172.84; Zito Media Library $113.65; Zito Media Maint Shop $113.65; SCI publ $79.54; Midwest Fireworks Wholesalers Reissued - Fireworks $10,000. Fire report given by B. Kasl. Discussion held on the pay app from MTZ. Motion by Lang, seconded by Shaw to approve the pay app and use sales tax funds to make up the difference if need be. Motion carried (4-0-1). Brad Slaughter joined the meeting via phone to discuss street bonding options. Once the report from Olsson is received, the board can determine price per linear foot for additional streets to be potentially assessed and can develop the district creation to go before public hearing. Kasl will add to the January agenda for additional discussion. Deputy Vogel arrived and gave the sheriff’s report. Additional stop signs have been installed so it was requested that they occasionally monitor those areas. Meeting adjourned sine die. Reorganization Meeting Clerk Kasl called the meeting to order. The Oath of Office was recited by all present board members. Answering roll call were Miller, Shaw, Lang, and Hitchins. Tellez was excused. Nominations were opened to the clerk for Board Chairperson. Motion by Lang, seconded by Shaw to name Roger Miller as Chairperson. Miller accepted. Nominations for Chairperson were closed. Unanimous vote by secret ballot to name Miller as Chairperson. (4-0-1) Shaw nominated Tammie Lang to be named as Chairperson Pro-Tem, seconded by Miller. Lang accepted. Nominations for Chairperson Pro-Tem were closed. Vote by secret ballot to elect Lang as Chairperson Pro-Tem (4-0-1). The meeting was turned back over to Chairperson Miller. Chairperson Miller appointed officers as follows: Parks – Nate Hitchins; Streets - Roger Miller; Sewer – Matt Shaw; Cemetery – Tammie Lang; Water – Nate Hitchins; Electricity – Matt Shaw; Buildings – Tammie Lange; Safety – Roger Miller; Seward/Saline Waste Management board member – Matt Shaw. Motion made by Miller, seconded by Lang to retain Trent Roesler named as Utility Superintendent. Motion carried (4-0-1). Motion made by Miller, seconded by Shaw to retain Jennifer M. Kasl named as Clerk-Treasurer. Motion carried (4-0-1). Motion made by Miller, seconded by Hitchins to retain Kelly R. Hoffschneider, Hoffschneider Law, PC, LLO, as Village Attorney. Motion carried (4-0-1). Motion made by Miller, seconded by Lang that Olsson be named as Village Engineer. Motion carried (4-0-1). Motion made by Miller, seconded by Shaw that Justin Stark, PE, Olsson be named as Street Superintendent. Motion carried (4-0-1). Motion made by Miller, seconded by Hitchins that First State Bank, NE – Dorchester Branch be named as Bank Depository. Motion carried (4-0-1). Motion by Miller, seconded by Hitchins to re-open the regular meeting. Motion carried (4-0-1). New business: Consideration of Olsson Master Agreement Work Order #13 for General Engineering Consulting Services. Motion by Shaw, seconded by Hitchins to approve the Work Order. Motion carried (4-0-1). Consideration of Olsson Master Agreement Work Order #14 for Street Superintendent Services. Motion by Shaw, seconded by Lang to approve the Work Order. Motion carried (4-0-1). Discussion held on the Code Compliance Officer contract. Miller has a candidate who may be interested. Atty. Madsen advised that it does not need to be advertised since it is a contracted position. Clerk Kasl will provide information to the candidate and discussion will be held at the January meeting to determine if candidate will be hired. A new laptop will be purchased and it will be added to the contract that termination notice must be given in writing. Motion by Lang, seconded by Hitchins to advise Atty. Madsen to draft a release for Bontrager’s termination of contract. Discussion held on the village rental agreements for Donna’s Hair Creations and the archery property. Motion by Shaw, seconded by Hitchins to approve the agreement for Donna’s as is. Motion carried. (4-0-1). Motion by Miller, seconded by Lang to approve the Landscaping contract as is. Motion carried. (4-0-1). Per an audit of First State Bank, all Fire Department bank accounts should have the Village of Dorchester also named as an account owner, since the DVFD uses the village’s federal tax ID. Motion by Miller, seconded by Shaw to approve adding the village to all DVFD bank accounts. Motion carried (4-0-1). Discussion held on changing the HSA direct deposit date to the 5th of each month instead of the first pay day of each month. Atty. Madsen will draft an ordinance for the January meeting reflecting the date change beginning effective February 5th. Motion carried (4-0-1). Employee Christmas was discussed. Shaw will get hams from Farmland for the six employees and five board members and submit his receipt for reimbursement. Motion by Hitchins, seconded by Lang, to adjourn the meeting. Motion carried. Meeting adjourned at 8:07 p.m. Next regular meeting will be Monday, January 13, 2025 at 6:30 pm at the Farmers Cooperative Meeting Room. Respectfully submitted, Jennifer M. Kasl, Clerk-Treasurer CR — January 08, 2025 ZNEZ
