VILLAGE OF DORCHESTER BOARD OF TRUSTEES MINUTES JULY 3, 2023 The regular meeting of the Village of Dorchester Board of Trustees was held Monday, July 3, 2023, at the Dorchester Community Hall and was called to order at 5:03 p.m. Chairperson Pracheil advised those present of the Open Meetings Act. Answering Roll Call were board members Andrea Pracheil, Sarah Wenz, and Matt Shaw. Eric Bird and Roger Miller were excused. Advance notice of the meeting was posted at the Dorchester US Post Office; First State Bank, NE; Village of Dorchester office and in The Crete News. Approved Consent Agenda Items #1-#4. Claims: Amazon spls $49.72; Ameritas Life Ins ins $575.60; Barley's Specialties svs $266.74; BH Energy gas $302.25; BCBS ins $11,521.60; Cline Williams svs $145; Craig Bontrager svs $500; Crete Ace Hardware spls $61.98; DVFD Schooling $825; Dutton-Lainson spls $816.52; Eakes copies $33.94; FSB HSA $1,800; Great Plains Pest Mgmt svs $110; Gretna IT svs $2,140; Hoffschneider Law svs $2,045.38; Immense Impact annual subscription $605; KCL Grp Benefits STD/LTD $206.17; Lincoln Financial Grp svs $50; Lincoln Winwater spls $617.22; Menards spls $72.81; NE Dept of Revenue Sales & Use Tax April $3,102.36; NE Public Health Env Lab svs $473; NE PPD May $28,670.37; NPPD elec $3,270; NPPD elec $155.82; Olsson svs $6,423.36; Postmaster - USPS prepaid envelopes $769.80; R. L. Tiemann Construction svs $8,706.98; Sargent Drilling svs $3,996.53; SCI publ $50.07; Staples spls $58.15; The Home Depot spls $309.57; Tractor Supply Co spls $51.47; Trauernicht Tree Service svs $7,000; Wages June $14,810.45; Waste Connections gbge $5,475.79; Windstream VFD $169.99; Windstream village $240.17; Windstream village internet $281.76; Bens Iron svs $150; Crete Ace Hardware spls $41.97; Kelli Hromek svs $197.16; Matheson Tri-Gas oxygen $85.85; SCI publ $147.90; Rose Equipment brooms $17,555 (sales tax) Deluxe checks $22.63 (consumer deposit). Sheriff’s report given. They have a grant coming up for speeding. Noise complaints can be filed for excessive dog barking. No fire report given. Code compliance report in packet. Unfinished Business: Consideration of Ordinance 2023-03 to establish wage ranges. Motion by Wenz, seconded by Shaw to waive the 3-reading rule. Motion carried (3-0-2). ORDINANCE NO. 2023-03 AN ORDINANCE OF THE VILLAGE OF DORCHESTER, SALINE COUNTY, NEBRASKA, TO ESTABLISH WAGE RANGES FOR EMPLOYEES OF THE VILLAGE EFFECTIVE JULY 3, 2023; TO REPEAL CONFLICTING ORDINANCES; AND TO PROVIDE FOR AN EFFECTIVE DATE THEREOF. Motion by Wenz, seconded by Shaw to approve Ordinance 2023-03. Motion carried (3-0-2). Utilities staff vacancy will be discussed later in the meeting. Discussion held on the water restriction and the splash pad usage. Timing of the large bucket and pressure levels will be adjusted again. Clerk Kasl will continue to research options for water recycling/water conservation grants. Roger Miller arrived at 5:45 p.m. New Business: Discussion held on Change Order No. 1 for BC Builders. Motion by Shaw, seconded by Miller to approve the change order. Motion carried (4-0-1). Discussion held on Pay Application No. 2 for BC Builders. Motion by Shaw, seconded by Miller to approve Pay App #2 for $65,190.00 to be paid out of sales tax funds. Motion carried (4-0-1). Discussion held on the water CD maturity. Funds will be withdrawn from the CD and deposited into the general account for future water projects. Discussion held on bid for digging water services as needed. Motion by Wenz, seconded by Miller to approve the bid by Excel Excavating and to use Excel until further notice. Motion carried (4-0-1). A new backhoe will be added to the budget. Discussion held on the quote for window replacement for the office. Motion by Miller, seconded by Shaw to approve the bid by BZ Construction. Motion carried (4-0-1). Consideration of bids for the sale of the street sweeper. Motion by Wenz, seconded by Shaw to accept the bid by Excel Excavating Motion carried (4-0-1). Discussion held on the Village Board vacancy upon receipt of Bird’s official resignation. Clerk Kasl will post the vacancy and add it to the August agenda. Consideration and discussion of September meeting date. Motion by Pracheil, seconded by Shaw to move the September 2023 meeting to the second week of September (11th) due to the holiday, and to check with the fire department and discuss possibly moving all future meetings to the 2nd week of the month. Motion carried (4-0-1). Motion by Pracheil, seconded by Shaw, to enter into closed session for the prevention of needless injury to the reputation of an individual when such person has not requested a public meeting, to discuss the utilities staff vacancy, and to include the board, clerk, and deputy clerk for a period not to exceed 15 minutes. Motion carried at 6:23 p.m. (4-0-1). Session was re-opened at 6:26 p.m. No formal action was taken during closed session. Motion by Wenz, seconded by Shaw to offer Brent Kasl the Assistant Utility Superintendent position at $18/hr. plus a $.50 increase after each certification for water/wastewater completed. Motion carried (4-0-1). He will be eligible for a raise at 90 days of employment but will not be eligible for the annual raises for 2023. Chairperson Pracheil called Kasl and he accepted and will be in contact with Clerk Kasl to complete paperwork prior to starting. Motion by Wenz, seconded by Shaw, to adjourn the meeting. Motion carried (4-0-1). Meeting adjourned at 6:34 p.m. Next regular meeting date is Monday, August 7th at 7:00 p.m. at the Dorchester Community Hall. Respectfully submitted, Jennifer M. Kasl CR — July 19, 2023 ZNEZ
