VILLAGE OF DORCHESTER BOARD OF TRUSTEES MINUTES JANUARY 13, 2025 The regular meeting of the Village of Dorchester Board of Trustees was held Monday, January 13, 2025, at the Farmers Cooperative Meeting Room, and was called to order at 6:29 p.m. Chairperson Miller advised those present of the Open Meetings Act. Answering Roll Call were board members, Matt Shaw, Nancy Tellez, Tammie Lang, Nate Hitchins, and Chairperson Roger Miller. Advance Notice of the meeting was posted at the Dorchester US Post Office; First State Bank, NE; Village of Dorchester office and in The Crete News. Approved Consent Agenda Items #1-#4. Claims: Ameritas Life Ins ins $531; Bel-Con Refuse gbge $6,002; BH Energy gas $1,885.71; BCBS Ins $10,342.47; Brent Kasl Reimb $162.33; Brimar Industries spls $1,023.55; Cline Williams svs $674.50; Clothing4Print Clothing $146.15; Crete Ace Hardware spls $346.72; Danko Emergency Equip spls $10,190; Dawn Zoubek Reimb $56.02; EFTPS payroll tax $2,663.16; Electric Pump svs $1,226.80; Farmers Coop Village $787.18; Farmers Coop VFD $12.84; Farmers Coop VFD $102.93; FSB HSA $1,350; Five Points Bank copier pymt $148.93; Great Plains Pest Mgmt svs $58; Hamilton Equip spls $1,480.31; Hoffschneider Law svs $2,048.64; Jennifer Kasl Reimb $23.72; KBK Designs svs $280.50; KCL Grp Benefits STD/LTD $143.82; Kelli Hromek svs $295.80; Matheson Tri Gas spls $44.73; Menards spls $459.32; Midwest Alarm Services svs $480; MTZ Construction LLC svs $477,748.44; NE Dept of Revenue Sales & Use Tax $4,734.49; NE Pub Health Environmental Lab svs $133; NE PPD Dec $29,275.75; NPPD elec $242.32; NPPD elec $3,741.10; Olsson svs $20,411.25; One Call Concepts locates $7.35; Saline Co Clerk Gen. Election $188.86; Sparq Data Solutions Ann Subscription $4,100; Staples spls $112.77; Stryker VFD $74.88; Ty's Outdoor Power & Service svs $9,348.14; Wages Dec $13,880.76; Walmart spls $44.72; Waste Connections Recycling $449.80; Windstream Village $278.49; Windstream vill internet $121.33; Zito Media Fire Hall Internet $172.84; Zito Media Library $114.65; Zito Media Maint Shop $114.65; Petty Cash Reimb $142.17; SCI publ $75.79. Deputy Smejdir gave the sheriff’s report. Chief Pracheil gave the fire report. Unfinished business: Consideration of Future Infrastructure Projects – Water and Streets. Cost estimates for 2025 street projects should be ready for the February meeting. No legal restrictions for creating paving districts within a TIF Redevelopment area. New business: Discussion held on the Code Compliance Officer position. Motion by Hitchins, seconded by Shaw to approve the settlement agreement and release of previous contract. Motion carried. Discussion held on the new contract for 2025. Motion by Miller, seconded by Shaw to advise Atty. Madsen to amend the contract with the discussed changes and to have Francis review it prior to the February meeting. Motion carried. Consideration of Resolution 2025-01 to change the HSA direct deposit date to the 5th of each month: RESOLUTION NO. 2025-01 EMPLOYEE HEALTH SAVINGS ACCOUNT CONTRIBUTION RESOLUTION A RESOLUTION BY THE CHAIRPERSON AND VILLAGE BOARD OF THE VILLAGE OF DORCHESTER, NEBRASKA, AMENDING THE VILLAGE OF DORCHESTER EMPLOYEE HANDBOOK. WHEREAS, the Village of Dorchester provides all employees with an employee handbook; and WHEREAS, the most recent copy of that handbook is dated December 2016; and WHEREAS, the Village of Dorchester wishes to amend its handbook from time to time to reflect changes in employee expectations and compensation. BE IT RESOLVED, that the section of the Village of Dorchester Employee Handbook titled “Health Insurance” be amended to include the following provision: In addition to all other health insurance benefits described herein, the Village of Dorchester shall also provide each full-time employee with a contribution of Five Thousand and Four Hundred Dollars ($5,400) per year for family coverage and Two Thousand Seven Hundred Dollars ($2,700) per year for single coverage into a Health Savings Account established and maintained through First State Bank Nebraska. Family coverage is defined as coverage for the full-time employee and at least one other family member. Individual coverage is for the individual full-time employee only. This annual Health Savings Account shall be distributed as a prorated monthly contribution of Four Hundred Fifty Dollars ($450) for family coverage and Two Hundred Twenty-Five Dollars ($225) for single coverage respectively added into each eligible employee’s Health Savings Account on the fifth (5th) day of each month. Passed and approved this 13th day of January, 2025. Roger Miller, Board Chairperson ATTEST: Jen Kasl, Village Clerk Motion by Lang, seconded by Tellez to approve Resolution 2025-01. Motion carried. Consideration of conferences and training opportunities. Motion by Shaw, seconded by Hitchins to approve registration and rooms for staff wanting to attend the Midwinter Conference, the Nebraska Municipal Clerks Institute, and the NeRWA Annual Conference. Motion carried. Discussion held on village holiday decorations. Motion by Miller, seconded by Shaw to approve the purchase of additional decorations out of Keno funds, not to exceed $3,000. Motion carried. Motion by Miller, seconded by Hitchins, to adjourn. Motion carried. Meeting adjourned at 7:06 p.m. Respectfully submitted, Jennifer M. Kasl, Clerk-Treasurer CR — January 22, 2025 ZNEZ
