VILLAGE OF DORCHESTER BOARD OF TRUSTEES MINUTES FEBRUARY 12, 2024 The regular meeting of the Village of Dorchester Board of Trustees was held Monday, February 12, 2024, at the Farmers Cooperative Meeting Room, and was called to order at 6:30 p.m. Chairperson Miller advised those present of the Open Meetings Act. Answering Roll Call were board members Sarah Wenz, Matt Shaw, Tammie Lang, and Chairperson Roger Miller. Nancy Tellez was excused. Advance Notice of the meeting was posted at the Dorchester US Post Office; First State Bank, NE; Village of Dorchester office and in The Crete News. Approved Consent Agenda Items #1-#4. Claims: Amazon spls $358.31; Ameritas Life Ins ins $531; Barley's Specialties Fire Dept svs $596.36; Ben's Iron Salvage svs $2,025; BH Energy gas $1,844.31; BCBS Ins $8,730.65; Brimar Industries stop signs $588.57; Bullseye Fire Sprinkler svs $3,500; Core & Main spls $1,306.70; Craig Bontrager svs $500; Crete Ace Hardware spls $331.78; Dutton-Lainson Co spls $736.23; Eakes Office Solutions copies $101.15; Echo Group VFD $508.26; EFTPS payroll tax $3,648.50; Farmers Cooperative VFD $102.72; Farmers Cooperative Village $1,018.70; FSB HSA $2,250; First Wireless VFD $23.22; Five Points Bank copier pymt $146.52; FYR-TEK VFD $1,159.10; Great Plains Pest Mgmt svs $75; Gretna IT Annual renewal $240; Hoffschneider Law svs $2,045.38; KCL Grp Benefits STD/LTD $241.28; Kelli Hromek svs $114; Maguire Iron svs $1,950; Matheson Tri Gas spls $95.81; Mosca Design spls $3,841.76; NE Dept of Revenue Sales & Use Tax $4,022.75; NE Public Health Environmental Lab svs $15; NE PPD Jan $30,474.67; NPPD elec $3,988; Olsson svs $4,144.25; One Call Concepts locates $19.46; Postmaster spls $204; SCI publ $73.97; Staples spls $189.70; Tractor Supply Co. spls $457.96; Trent Roesler spls $17.16; Wages Jan $16,030.81; Walmart spls $9.12; Waste Connections garbage $5,749.84; Weis Fire & Safety Equip VFD $450; Windstream VFD $200.89; Windstream village $273.72; Windstream village internet $288.99; BZ Construction svs $2,500; CAMC ALS $1,500; NPPD elec $308.44; Pro Playgrounds 1/2 shade structures $36,999.50 Park; NE Dept of Rev Sales & Use Tax - 2023 4th Qtr $686 Keno; Weis Fire & Safety Equip Grass Rig $77,506.50 Special. No sheriff’s report. Fire report was given by B. Kasl. No code compliance report. Unfinished business: Discussion on future infrastructure projects. Next open house date with Olsson will be late March/early April. Discussion held on vehicle storage building updates. Consideration of final pay request from BC Builders. Motion by Miller, seconded by Lang to approve the request but not issue payment until Miller gives the okay. Motion carried (4-0-1). Consideration of invoice from Pulliam Plumbing. Motion by Miller, seconded by Lang to approve the invoice. Motion carried (4-0-1). Consideration of final invoice from Milford A/C and Appliance. Motion by Miller, seconded by Shaw to approve the request but not issue payment until Miller gives the okay. Motion carried (4-0-1). Discussion held on upcoming conferences and trainings. Motion by Lang, seconded by Shaw to register Kasl and Zoubek by the early bird deadline for clerk school held in March. Motion carried (4-0-1). Motion by Shaw, seconded by Miller to register Roesler for the NeRWA conference in March and book a hotel room. Motion carried (4-0-1). Discussion held on the Sparq info. New business: Dale Hayek presented information on the Nebraska Community Foundation’s Hometown Internship Program. The DCFF would like to propose a summer intern to be utilized by the Village and DCFF, and funded through the DCFF and NCF, with no cost to the village. Motion by Lang, seconded by Wenz to have Hayek proceed with securing the summer intern. Motion carried. (4-0-1). Consideration of LARM invoice for Endorsement #3. Motion by Lang, seconded by Shaw to approve the invoice. Motion carried (4-0-1). Discussion held on setting up Black Hills Energy on ACH payments since moving meetings back a week is causing issues with their billing cycle. Motion by Shaw, seconded by Miller to approve BH to be paid by ACH. Motion carried (4-0-1). Discussion held on the surplus of computer items since upgrading the computers. Motion by Miller, seconded by Shaw to hold onto the hard drives and dispose of the rest. Motion carried (4-0-1). Discussion was held on additional stop sign replacements. Motion by Miller, seconded by Lang to purchase 15 more signs and apply for the LARM safety grant funds. Motion carried. (4-0-1). Discussion held on the space above the village office and Donna’s as there is interest in bringing the archery club back. Atty Madsen will prepare a simple rental agreement for the March meeting. Discussion held on adding a board of trustees code & policy handbook. Atty Madsen was directed to draft a resolution for section 2-101 to add General Provisions of the code book. Discussion was held on employee handbook review. Tellez arrived at 7:58 p.m. Clerk Kasl will prepare the requested changes and submit to everyone for further review. Discussion held on the utilities positions. Motion by Wenz, seconded by Miller to name Trent Roesler as the Utility Superintendent for the time being with pay remaining the same until employee reviews. Motion carried. It was mentioned to add part-time summer help to the March agenda. Motion by Wenz, seconded by Shaw, to adjourn the meeting. Motion carried. Meeting adjourned at 8:36 p.m. Next regular meeting will be Monday, March 11, 2024 at 6:30 pm at the Farmers Cooperative Meeting Room. Respectfully submitted, Jennifer Kasl, Clerk-Treasurer CR — March 06, 2024 ZNEZ
